Complete Guide to Efficient and Quick Employee Hiring: Tools to Streamline Your Process

Hiring employees is one of the most important tasks in growing a business. In most instances, this is likely to be an awfully time-consuming activity that always burdens recruiters and HR professionals with a myriad of activities that range from sifting through many resumes to calling candidates for interviews and allowing smooth onboarding.

Therefore, today’s businesses are embracing a multitude of recruitment tools to lighten the burden at hand, making hiring quicker and more efficient. These tools are especially valuable in strategies like boomerang hiring, where rehiring former employees requires speed and precision. By streamlining processes and eliminating manual labor, these solutions enable organizations to find the right talent and reestablish connections with past employees more effectively.  

In this article, we will cover different tools that start with sourcing into efficient and seamless hiring processes, automation of communication, and pipeline management. We’ll outline one great option for custom recruiting automation.

1. Applicant Tracking Systems (ATS)

Applicant tracking systems are one of the essential building blocks in the process of streamlining a hire. Such systems enable recruiters to acquire, systematize, and keep track of applicants throughout the recruitment cycle.

The functions commonly automated by ATS platforms are parsing of resumes, scheduling interviews, and informing the candidates about everything, which are time-consuming for recruiters. This frees their resources to give more attention to high-value activities like the evaluation of skills and cultural fit.

Key ATS features include:

• Resume parsing: It automatically pulls the key data from resumes, saving time from manual entry.
• Pipeline management of candidates: It provides an overview of where a candidate currently is in the process.
• Automating communication: It sends personalized emails to candidates on the stage of the application process.
• Collaboration tools: Allow for easy sharing among HR teams and hiring managers about candidates’ feedback and notes.

Notably unique is BambooHR, integrated with HR management in addition to applicant tracking for an all-in-one solution.

2. Job Aggregators and Candidate Sourcing Tools

Indeed, Glassdoor, and other job aggregators are necessary for extending job posting visibility. Such platforms allow for the advertising of vacant positions through multichannel publishing to reach millions of probable candidates. However, most of the time, finding quality candidates requires a bit more than just putting up a job posting and waiting.

That is where candidate sourcing tools come into play. These are some of the tools which actually find and suggest candidates for your job, which could prove to be a perfect fit, perhaps without them having applied directly. With the power of AI and machine learning at their core, sourcing tools can scrape through resumes, professional networks like LinkedIn, and even specific industry-oriented job boards to get talent in.

A few important sources of candidate sourcing are:

• LinkedIn Recruiter: Provides enriched search filters that enable the identification of candidates with the right competence or qualifications.
• SeekOut: Leverages AI-driven technology in finding candidates in talent pools hard to tap, like specialized technical talent.

Sourcing tools save time because recruiters can cast a big net without having to actually look for candidates. And that is why sourcing tools become so critical to fast-growing companies needing to fill positions quickly.

3. Video Interviewing Software

The days when any interview had to be an in-person one are gone. Video interviewing tools have attained massive popularity in a very short span for companies required to hire from a distance or for openings that do not require an in-person meeting.

Video interviewing tools have a number of advantages, including the following:

• Flexibility: Candidates can record responses to pre-set interview questions at their leisure; recruiters can review those responses whenever they want.
• Time-saving: This eliminates scheduling and rescheduling since all that can be done at the convenience of the candidate.
• An improved candidate experience: This allows candidates an opportunity to show their skills in the comfort of their space.

Best video interviewing tools:

• HireVue: Offers pre-recorded video interview and live video interview options, with AI-driven response analysis of candidate responses.
• Spark Hire: An intuitive, user-friendly platform for one-way interviews (in which candidates record responses to a series of pre-set questions) and live interviews for immediate interaction.

Video interviewing software reduces hassle in scheduling an interview and saves much time. It really enables hiring managers to spend more time actually screening candidates.

4. Assessment and Skills Testing Tools

This often cannot be accomplished with simple resumes and interviews. Skill assessments provide objective insights into a candidate’s competency in performing certain tasks, which become critical to the job.

These can include anything from coding skills assessments to creative problem-solving skills tests, which give real insight into how well this candidate could perform.

Popular tools for assessments include:

• HackerRank: A web-based platform used to evaluate such technical skills as coding, among other things. It provides a series of challenges and problem sets to put candidates through their paces.
• Criteria Corp: It offers tests on cognitive ability, personality, and skills that help employers find the best fit for their team.

With the use of assessment tools, you will be able to eliminate candidates much quicker than would otherwise be possible, based on actual skills rather than theoretical impressions derived from a resume and interview. This, therefore, creates hiring decisions at the very end that are supported by actual metrics of performance.

5. Customizable Recruiting Automation:

Automation has a huge role in making recruitment much quicker and more effective. This automated recruiting tool is something one can tailor to suit their needs and saves hours of manual work to keep the workflow seamless. One of the best available today can be found at goodtime.io.

Recruiting automation enables personalized interview scheduling so that your candidate has a great experience from end to end. The interviews are automatically booked according to the availability of both the interviewers and candidates, therefore saving a lot of precious time spent on unnecessary back-and-forth correspondence.

Here’s what makes Good Time stand out:

• Customizable workflows: You can create custom interview stages, candidate flows, and automated follow-ups that best suit your company.
• Seamless integrations: Works with your existing ATS and other recruiting tools to provide an integrated experience.
• Data-driven insights: GoodTime provides metrics on candidate engagement, time-to-hire, and interviewer efficiency, empowering continuous improvement in your HR recruitment processes.

Automation of interview scheduling and follow-ups can enable the recruiter to focus on those aspects of hiring that are more human in nature, such as assessing candidates and building rapport. This tool saves time but also makes sure there’s a positive and organized candidate experience.

6. Onboarding Platforms

The hiring process isn’t complete once the offer is accepted. The quicker and smoother the onboarding, the faster new employees can get up and running. Onboarding platforms simplify the process by offering one location for all necessary paperwork, training modules, and intros to the team.

Some of the features associated with onboarding platforms include but are not limited to:

• Paperless documentation: New employees can fill out tax forms, contracts, and any other paperwork online.
• Task lists: Automates sending out tasks to the new employee and their manager to make sure nothing falls by the wayside during onboarding.
• Learning management systems (LMS): A home for training programs on company policies and procedures that new hires can refer back to with ease in order to get up to speed.

Industry-leading onboarding tools include the following:

• WorkBright: Mobile-first onboarding allows new hires to accomplish all paperwork before Day 1.
• Trello: A project management tool that can be adapted for onboarding tasks to make sure each step of the process is completed efficiently.

A seamless onboarding experience often drives employee retention and engagement. The right tools would ward off many common onboarding hiccups.

Conclusion

The modern hiring landscape is highly competitive, and speed often proves to be the key in securing the best available talent. With the right set of tools at hand, from ATS platforms and sourcing tools to video interviews, to recruiting automation software such as GoodTime Hire, organizations can reduce their time-to-hire by as much as half while being guaranteed to pick the cream of the crop.

Not only do these technologies make the process seamless and quick, but they also enhance the candidate experience to ensure stronger and more engaged teams.

If you want to streamline your hiring process, first look at rethinking your recruitment workflow and then finding those pain points. The above tools will contribute a lot in helping you hire the best employees faster and keep your business running.