Step-by-Step Tutorial: Combining Multiple PDF Files into One

Multiple PDFs scattered across your desktop or folders can reduce productivity. According to a report by IDC, the knowledge worker spends about 2.5 hours per day—approximately 30% of a workday—searching for information. 

But how can you eliminate this time loss? Merge PDFs! This facilitates workflows, keeps your team on the same page, and organizes your digital workspace. 

So, in this step-by-step guide, we’ll explore popular desktop software and learn how to troubleshoot common issues. Let’s get started!

Choosing the Right Tools for Combining PDFs

Merging multiple documents and adding electronic signatures in PDFs can simplify your workflow. But you need to work with the right tools. Here is how you can identify the best ones. 

Criteria for Selecting Merging Tools

Consider the following factors:

1. Ease of Use: The best tool must have a user-friendly interface. It must also have features like the drag-and-drop interface, which allows you to merge documents quickly. Lastly, if an eSign API is configured, you must easily see how to delete digital signatures in PDFs.

2. Features and Functionality: Ensure your tool offers basic merging functionality, like arranging files in the desired order, inserting blank pages, and deleting pages. Additionally, look for features that allow you to insert signatures in PDFs or add watermarks.

3. Compatibility and Integration: Get a tool that supports standard file formats like PDF, DOCX, and JPG. 

Also, consider tools that integrate with your existing document management systems or cloud storage platforms to access and organize your combined files. It should also allow you to draw signatures online.

Step-by-Step Guide for Desktop Software

These software applications offer features like combining your files and collecting signatures for loans online. Let’s see the steps for merging documents with popular options.

Combining PDFs with Lumin 

Lumin focuses on ease of use, so it’s a perfect choice for beginners. Here’s how to merge documents with Lumin:

1. Click twice on the Lumin icon on your desktop to launch the software.
2. Find the “Combine Files” button.
3. Click the “Add Files” button and select the documents you want to combine. You can also select the files you want to combine and drag them into the software’s interface to add documents directly.
4. After adding your files, they appear in a list. So, you can use the up and down arrows to arrange the documents as you want them to appear in the merged document.
5. When satisfied with the order, click the “Combine” button. Lumin will merge your files and prompt you to choose a filename. You will also have to select the location to save the final document.

Using PDFelement to Combine Files

PDFelement offers comprehensive features for users who need more control over their combined documents, like inserting electronic signatures in PDF. Here’s a step-by-step guide to combine documents:

1. Launch the application on your computer.
2. Locate the “Combine PDF” function within the software’s interface.
3. Click the “Add PDF” button and select the files you want to merge. Alternatively, you can add documents directly from your file explorer using drag-and-drop.
4. Drag and drop the files to arrange them in the desired order for the merged document.
5. Click the “Combine” button once the order is set. The app will merge your files and allow you to choose a filename and location for the combined document.

Merging Files with Foxit PhantomPDF:

Foxit PhantomPDF offers comprehensive features for editing and merging documents, including creating digital signatures in PDF. Here’s a quick guide to start merging your files:

1. Open the Foxit PhantomPDF software on your computer.
2. To merge your documents, locate the “Combine” function within the software’s interface.
3. You can click the “Add Files” button or drag and drop those you want to merge directly into the interface.
4. After uploading, your documents will appear as thumbnails. Drag these thumbnails to arrange them in your preferred order.
5. Once your documents are in order, click the “Combine” button. Then, choose where to save the merged document on your computer. Your documents will be consolidated into one file.

Troubleshooting Common Issues

Let’s address common issues with merging documents:

Resolving File Compatibility Problems

Here’s how to tackle issues with compatibility:

• Corrupted Files: A corrupted document with online PDF signatures can cause merging errors. Try obtaining a new copy of the file or repairing the corrupted one with online PDF repair tools.
• Unsupported File Formats: If you’re merging an unusual file format, convert it to a more accepted format before attempting to combine. 

Addressing Errors During the Merging Process

Errors can occur when merging documents. Here’s how to address them:

Insufficient System Resources: Merging large PDFs, especially those with online signatures, requires significant system resources. Close unnecessary applications to free up memory. If problems continue, consider upgrading your computer’s RAM.

Software Bugs or Outdated Versions: Software issues can also lead to errors during merging. Check for and install updates regularly to fix bugs and improve functionality.

Complex Issues: For more complicated problems, consult your PDF tool’s support resources or online communities. Most providers offer comprehensive FAQs, troubleshooting guides, and forums where you can connect with other users for solutions.

Conclusion

This guide has outlined several strategies for combining PDFs efficiently. Use the right tools to streamline your workflow. Solutions like Lumin and features like our eSign API for adding signatures can significantly enhance your processes.